Job Outline

• Be fully conversant with the activities of the department section to liaise with on behalf of the managers with senior section heads, both internally and externally.
• Manage the diary of the managers, including scheduling appointments, travel arrangements, and accommodation as necessary.
• Regularly monitor the daily schedule of the managers and provide in advance the required information documentation for meeting appointments by coordinating with sources within the company and externally.
• Alert the managers of any last-minute reschedules or cancellations.
• Receive and screen incoming calls and mail action responses or redirect as necessary to the appropriate individuals to obtain additional information prior to presenting to the managers.
• Manage and maintain a proper paper-based or electronic filing system that is easily accessible by the managers or the team.
• Manage and monitor the department section attendance and leave records overtime claims and verify such claims where necessary obtaining the required approvals to facilitate payroll processing through the finance team Where necessary manage petty cash accounts by verifying authenticity of claims ensuring figures are accurately recorded.
• Control and handle cash transactions to bring accounts to balance.
• Undertake and support the managers or the team in a variety of special projects involving internal and external parties including researching activities involved with the project.
• Assist with the preparation of the department section budgets.
• Where required handle the invoicing and accounting matters of the Department.
• Arranges for vetting approval payment and receipt of all bills.
• Responsibility for the acquisition, maintenance, and replacement of office assets and equipment.
• Be the central point for ordering and restocking stationery and regular kitchen items, ensuring the department section is within budget

Responsible for providing comprehensive, high level and confidential secretarial and admin support to the managers based in the country station.

In this role, you will:

• Be fully conversant with the activities of the department section to liaise with on behalf of the managers with senior section heads, both internally and externally.
• Manage the diary of the managers, including scheduling appointments, travel arrangements, and accommodation as necessary.
• Regularly monitor the daily schedule of the managers and provide in advance the required information documentation for meeting appointments by coordinating with sources within the company and externally.
• Alert the managers of any last-minute reschedules or cancellations.
• Receive and screen incoming calls and mail action responses or redirect as necessary to the appropriate individuals to obtain additional information prior to presenting to the managers.
• Manage and maintain a proper paper-based or electronic filing system that is easily accessible by the managers or the team.
• Manage and monitor the department section attendance and leave records overtime claims and verify such claims where necessary obtaining the required approvals to facilitate payroll processing through the finance team Where necessary manage petty cash accounts by verifying authenticity of claims ensuring figures are accurately recorded.
• Control and handle cash transactions to bring accounts to balance.
• Undertake and support the managers or the team in a variety of special projects involving internal and external parties including researching activities involved with the project.
• Assist with the preparation of the department section budgets.
• Where required handle the invoicing and accounting matters of the Department.
• Arranges for vetting approval payment and receipt of all bills.
• Responsibility for the acquisition, maintenance, and replacement of office assets and equipment.
• Be the central point for ordering and restocking stationery and regular kitchen items, ensuring the department section is within budget

To be considered for this role, you must meet the below requirements:

• Administration: General administration
• 12 Years of schooling or equivalent. Minimum A-level or HSC qualification with a preferred secretarial qualification and a minimum of 4 years experience in a secretary administrative capacity in a medium or large-sized company. Fully competent in MS Office applications.
• Fluency in spoken and written English, pleasant telephone etiquette, and the ability to prioritise work.
• Skills: Strong interpersonal skills and willingness to work in a positive manner.
• Ability to prioritise a heavy workload, meet deadlines, and work either autonomously or within a team.
• Appreciation for confidential matters and discretion.
• A proactive, solutions-focused focused and flexible work style with high attention to detail

Please note that you must have the1 right to live and work in Ivory Coast.

Competitive Package that include cash and non cash benefits.

Competitive salary