Job Summary

Manage and monitor the effective delivery of billing information to customers. Ensure the accuracy of billing information entered into the system.

Job Responsibilities

• Manage and accurately process invoices based upon contractual terms
• Review all invoice data for variances and resolve any conflicts or queries
• Ensure new customers are set up correctly in all systems and all processes are followed through and adhered to
• Ensure customer Invoices to SAP Upload Process is accurate and complete
• Complete random audits to ensure accuracy of billing and follow up to resolve any issues
• Be an ultimate custodian of and provide monthly analysis of billings statistics and billed revenue
• Ensures sequence of invoices are in order and can justify differences
• Monthly review of revenue billed and reporting of reasons for deviation
• Document billing procedures in a systematic and orderly manner
• Consistent review of revenue statistics for billing and recharges
• Support both internal and external audits
• Provide customer support on billing issues and queries are addressed timely
• Generate reports as required and upload or email bills online to customer system when required
• Provide support to all business units and customers on billing requests
• Assist with AR collections as needed
• Assist in Filing away invoices
• Data entry of Profit and Loss and Balance Sheet related items daily in SAP
• Review Profit and Loss and Balance Sheet for Adjusting entries
• Review Purchase Orders and Invoices to ensure data entry work is complete monthly
• Monthly reporting: Main participant in the monthly closing processes (Profit and Loss, Balance Sheet bookings, follow up, Intercompany entries and elimination, bridges completion for all stations explaining deviations from budget and prior year etc)
• Quarterly and year-end closings: Preparation of the quarterly and year end reporting packages / Preparation of areas in the consolidated financial statements / Compilation of data to be reported in the financial statements
• Financial information: Ensure high quality of the financial statements as well as communicated financial information (i.e. newsletter, group policies, chart of accounts, accounting manual)
• Accounting & Consolidation: Analyze impact of new accounting standards and implementation issues / advice the entities on accounting and consolidation tools issues
• Budget: Organize and Enter data into Group system of the consolidated budgets (elimination of entries at Group Level, minorities, JV, investment, dividend)
• Ad hoc requests: Support the Chief Financial Officer and Accountants
• Internal audit support: Upon need, support the Internal and External Audit as team
• Manage and accurately process invoices based upon contractual terms
• Review all invoice data for variances and resolve any conflicts
• Ensure new customers are set up correctly in all systems and all processes are followed through and adhered to
• Ensure automated Invoices to SAP Upload Process is accurate
• Complete random audits to ensure accuracy of billing and follow up to resolve any issues
• Be an ultimate custodian of and provide monthly analysis of billings statistics and billed revenue
• Ensures sequence of invoices are in order and can justify differences
• Monthly review of revenue billed and reasons for deviation
• Document billing procedures in a systematic and orderly manner
• Consistent review of revenue statistics for billing and recharges
• Support both internal and external audits
• Provide customer support on billing issues and questions
• Generate reports as required and upload bills online to customer system when required
• Prepare correspondence to be sent customers (demand letters, emails, customer aged statements) and resolve any conflicts the customer has
• Build sound relationship with customers to ensure payments are received for outstanding amounts
• Interact with Legal on any non-collection issues that have had its due process
• Assist in Filing away invoices
• Comply with the responsibilities detailed in the stations QHSE Management System Manual and the manuals under your responsibility and management, ensuring compliance with the requirements in accordance with ISO 9001, ISO 14001, ISO 45001 and ISAGO standards

Qualifications and Competencies

• 1-3 years experience in billing functions
• Detailed oriented
• Good knowledge of MS Office (especially Excel) and easy familiarization with new IT Tools
• Ability to work under demanding deadlines, flexible, communicative and ability to work in teams
• Good relationship building skills
• Strong customer focus and problem solving skills
• Personal and professional integrity of the highest order