Team Management

• Lead, mentor team responsible for processing invoices.
• Provide guidance and support to team members, ensuring their productivity, motivation.
• Conduct regular performance reviews, set goals, and provide feedback to enhance team, shared services team performance.

Invoice Processing

• Oversee the entire invoice processing workflow, including verification, approval, and payment of bills.
• Ensure accuracy and completeness of all financial transactions, accounting including matching invoices with purchase orders and contracts, resolving discrepancies, and coding expenses to appropriate accounts.
• Monitor invoice aging and prioritize payments to avoid late payment penalties, availing early/timely payment discounts

Vendor Relationship Management

• Collaborate with vendors and service providers and Shared Services team to address billing inquiries, discrepancies, timely manner.
• Cultivate strong relationships with key vendors to facilitate smooth invoice processing and resolve issues efficiently.
• Develop and maintain documentation related to outsourced processes, including service agreements, process manuals, and compliance records.

Performance Monitoring and Reporting

• Establish and track key performance indicators (KPIs) to measure the efficiency, accuracy, and effectiveness of invoice processing operations.
• Generate regular reports and dashboards to communicate team performance metrics, trends, and insights to senior management.
• Analyze data and identify opportunities for process improvement, cost savings, and operational efficiency enhancements.

Complete overview of expenses to ensure completeness of booking of all expenses. Monitor and review trends of expenses, its variances, reasons for change in trends every month. Get expenses schedules compiled for major variances.